1.1              Instruction to Students

 

1.1.1                    Specific:

 

Students shall:

 

(a)    Use or consult, during an examination, only such books, papers, instruments or other materials or aids as are specifically permitted or provided for the purpose of the examination being held;

(b)   Not introduce or attempt to introduce into the examination hall hand bags, books, notes, jotters, instruments or other materials or aids that are not authorized by the Invigilator;

(c)    Not enter any examination hall with any inscription on any part of the body, e.g. palm, arm, thigh etc, especially if such inscriptions bear any relevance to the examination;

(d)   Not pass or attempt to pass any information from one person to another during an examination;

(e)    Neither act in collusion with any other student(s) or person(s) nor copy, nor attempt to copy, from other students, during an examination;

(f)     Not disturb or distract any other student(s) or an Invigilator during an examination;

(g)    Not use or engage other people to sit for any University examination on their behalf;

(h)    Obey Invigilators’ instructions to ensure smooth conduct of the examination;

(i)      Go into examination halls with their ID cards and their clearance forms from the Bursary;

 

Failure to observe any of the rules from (a) to (i) above, shall, prima facie, constitute an examination misconduct, which shall attract appropriate disciplinary measure.

 

1.1.2                    General

 

Students shall:

 

(a)    Always ensure that they acquaint themselves with the examination regulations and instructions handed out to them;

(b)   Present themselves punctually at the time schedule for their papers. No student shall be allowed to enter an examination hall earlier than 10 (ten) minutes before the commencement of the examination. Misreading of Examination Time-Table is not an acceptable excuse for lateness to the examination hall and students, who arrive thirty (30) minutes after an examination has started, shall be admitted only at the discretion of the Chief Invigilator. Such student(s) shall not be given extra time and they shall be given a written reprimand by the Academic Office to which that lateness shall be reported in writing by the Chief Invigilator [On the Lateness to Examination Form].

(c)    Bring with them to the examination hall their writing materials and other materials which are permitted by the regulations. Lecture notes, textbooks, jotters, bags and other prohibited items, are not to be brought anywhere close to an examination hall. An Invigilator has authority under these regulations to seize such unauthorized materials from offending students and make recommendations as appropriate;

(d)    Keep strictly to the seating arrangements in the examination room to avoid confusion. Chairs arranged in the halls for examination purposes should not, under any circumstance, be removed;

(e)    Not be allowed to leave the examination hall without being accompanied by a staff member after question papers have been distributed. Time allowed a student to ease himself/herself shall not be more than what ordinarily can be considered reasonable. Even so, no student (except in very special circumstances) shall be allowed to leave the examination hall within the first thirty (30) minutes of the examination and thirty (30) minutes to the end of the examination;

(f)     Use only answer booklets and supplementary answer sheets that carry the Departmental stamp and date of the examination;

(g)    Write their Matriculation Numbers clearly on the answer booklets immediately they are seated and before the commencement of the examination. Unless otherwise directed by the Invigilator, students shall also write Matriculation Numbers on the questions paper immediately this is distributed.

(h)    Place on the table, their Faculty and University ID cards for Invigilators’ inspection at any time during the examinations;

(i)      Observe silence in the examination hall. The only permissible way of attracting the attention of the Invigilator is by a show of hand. While the examination is in progress, communication of any kind between students is strictly prohibited. Any student found to be giving or receiving irregular assistance commits a misconduct of which he/she may be penalized;

(j)     Not some or drink alcoholic beverages in the examination hall;

(k)   Not use scrap paper(s). all rough work should be done in the answer booklets and neatly crossed out. Supplementary answer sheets shall not be supplied until half-an-hour after the commencement of the examinations and not until the main booklet earlier distributed has been fully used. Such supplementary sheets shall be tied inside the main answer booklets even if they contain only rough work. Such must have the Matriculation Number of the student using them legibly written therein;

(l)      Not be allowed to submit their answer scripts in the first thirty (30) minutes of any examination. Students shall remain seated at the end of the examination while Invigilators go from row to row to collect answer scripts. It is the responsibility of students to ensure that their scripts are collected by the Invigilators before they leave the examination hall;

(a)    Satisfy themselves within the time allowed for the examination before handling in their scripts that they have inserted at the appropriate places, their Matriculation Numbers and the numbers of the questions answered. Except for the question paper and any other materials they may have legitimately brought with them, students shall not be allowed to remove or mutilate any paper or materials supplied by the University;

(b)   Observe the following conditions under which calculators shall be used:

i.         The use of electronic calculators except programmable ones shall be permitted.

ii.       The calculator must be small (hand-held) and battery/solar operated.

iii.      No student should borrow another student’s calculator during examination, as this practice shall be constructed as giving or receiving irregular assistance during the examination and shall constitute examination misconduct;

iv.     Instruction manuals are prohibited, as these often contain useful mathematical formulae and method(s). calculator packets and containers are also prohibited in examination halls;

v.       A calculator should be switched off on entry intro the examination room; and may only be switched on at the commencement of the examination;

vi.     Only one calculator per student is allowed.

vii.    Students shall make available for inspection by Invigilators, their calculators on entry into the examination hall and any time during the examination.

viii.  Handsets/Cell phones are not allowed into the examination hall.

ix.     A contravention of any of these conditions will be treated in the same way as cheating in an examination.

 

1.                  PENALTIES FOR EXAMINATION MISCONDUCT

 

Any student found to be involved in an examination malpractice/misconduct shall have imposed on him/her the sanction(s) relating to nature/type of offence(s) committed as indicated below. Where a particular form of examination misconduct not listed below is established against a student, he/she shall have imposed on his/her such nature of sanction(s) that the Students Disciplinary Committee may consider necessary.

 

Examination Offence	Penalty
Non-display of ID card	Strong Reprimand
Refusal to display ID card	Rustication for one semester
Entering the examination hall after the first 30 minutes	Strong Reprimand
Smoking in an examination hall	Rustication for one semester
Noise making during an examination	Strong Reprimand
Refusal to submit oneself for search by an Invigilator of the same sex	Rustication for one semester
Possession of scrap papers in the examination hall	Rustication for one semester
Possession of University examination or answer sheets (used or unused) outside of examination hall	Rustication for one semester
Mutilation or removal or any paper or answer script supplied	Rustication for one semester
Failure to submit answer script to the Invigilator after an examination	Rustication for one semester
Oral communication between students in the hall/room during an examination	Strong Reprimand
Communication involving passing of notes or other accessories to aid performance in an examination hall/room	Rustication for one semester
Possession and use of any material such as notes, scraps etc to aid performance in an examination hall/room	Rustication for two semesters
Refusal to sit for and/or preventing other students from sitting for an examination with a view to disrupting/disturbing the conduct of an examination	Rustication for two sessions for both or one session for each
Smuggling of prepared answer sheet scripts into an examination hall or submission of same under the false pretence that they were written in the examination hall	Expulsion
Smuggling of unauthorized books into an examination hall	Rustication for two semesters
Possession, acquisition of live question paper in typed/photocopy/handwritten form etc, before an examination is held	Expulsion
Stealing of another student’s answer scripts with the intention of submitting it as own scripts	Expulsion
Mutilation of another student’s answer script	Expulsion
Impersonation	Expulsion
Threat to Invigilator	Expulsion
Established cases of reproduction /copying /exchange of information during (for all the parties involved) the examination (which could be evident during marking of scripts)	Rustication for two semesters
Smuggling of dangerous weapons into examination hall/ examination premises	Expulsion
Exchange of answer scripts/ question paper during examination	Rustication for two semesters
Possession of cell phones/ handsets in the examination hall	Rustication for two semesters
Use of unauthorized mini-computer/ pocket calculators/ organizers/ GSM handsets for pre-coded answers	Rustication for two semesters
Writing of examination related notes on body or clothes	Rustication for two semesters
Removal of any piece of furniture from an examination hall this disorganizing the seating arrangement for the examination	Strong Reprimand

 

For the avoidance of doubt, any other misconduct concerning, connected with or pertaining to an examination or during an examination (not being one of those listed above) which is inimical to or subversive of the integrity of the University examination process, shall be an offence which would be punishable with appropriate sanctions ranging from ordinary reprimand to outright expulsion at the discretion of the SDC. Each misconduct shall be considered and punished on the strength of its seriousness.

Any undue interference on the part of a member of staff in the examination malpractice investigation process shall be considered as a misconduct, which shall be referred to the Staff Disciplinary Committee.